MOVE Your Business is proud to represent Jasmine Daya & Co. a Toronto-based law firm that has transitioned from civil litigation into cross-border private lending law. The firm now advises Canadian lenders and industry professionals on expanding into the U.S. including market entry licensing regulatory strategy and business structuring. It operates as a fast-paced entrepreneurial practice combining legal services with business development education and industry engagement. On behalf of Jasmine Daya & Co we are seeking an exceptional Executive Assistant to provide direct administrative and operational support to the firm’s Managing Principal Jasmine Daya. This is a high-trust position for someone proactive resourceful highly responsive and capable of managing competing priorities without requiring constant direction. The successful candidate will help organize the Managing Principal’s professional obligations maintain momentum on outstanding projects and ensure that communications meetings deadlines and follow-up items are handled efficiently. Note Please submit your resume in English so we can effectively assess your qualifications. Key Responsibilities Executive and Administrative Support Manage a complex calendar including client meetings internal meetings speaking engagements webinars conferences and business-development activities. Schedule and confirm meetings across multiple time zones. Coordinate travel arrangements itineraries accommodations and related logistics. Maintain organized daily and weekly priority lists for the Managing Principal. Anticipate upcoming deadlines conflicts and required follow-up. Email and Communication Management Monitor organize and prioritize email communications. Draft professional emails and correspondence on behalf of the Managing Principal. Respond to routine inquiries and ensure that important communications receive timely attention. Track outstanding requests and follow up with clients counsel vendors partners and team members. Maintain a professional and responsive point of contact for internal and external stakeholders. Document and Presentation Preparation Prepare revise proofread and format correspondence reports presentations meeting materials and client-facing documents. Assist with PowerPoint presentations webinar materials speaking notes checklists and educational resources. Ensure that documents are professionally formatted accurate and consistent with the firm’s brand. Maintain organized electronic files and document-management systems. Client and Matter Support Assist with client intake meeting scheduling document collection and follow-up. Maintain accurate client contact and matter information in the firm’s systems. Support administrative requirements relating to the firm’s remaining civil litigation files. Track deadlines and requested materials without providing legal advice or performing substantive legal work unless specifically trained and authorized to do so. Business Development and Project Coordination Assist with webinars conferences podcasts speaking engagements newsletters and other educational initiatives. Coordinate projects involving marketing professionals designers vendors external counsel and business partners. Maintain contact lists business-development records and follow-up schedules. Conduct basic online and administrative research when requested. Help move projects forward by confirming responsibilities deadlines and next steps. Meeting and Task Management Prepare meeting agendas and background materials. Attend meetings when requested take detailed notes and circulate action items. Track assigned tasks and follow up with responsible individuals. Help ensure that deadlines and commitments are not overlooked. Confidentiality and Professionalism Handle confidential legal financial business and personal information with complete discretion. Communicate professionally with clients lawyers executives vendors and team members. Exercise sound judgment when determining which matters require immediate escalation. Requirements & Qualifications At least two years of experience as an Executive Assistant preferably supporting a lawyer business owner senior executive or entrepreneur. Previous experience in a law firm professional-services firm financial-services business or other fast-paced environment is an asset. Excellent written and spoken English. Exceptional attention to detail and strong proofreading skills. Highly organized proactive dependable and responsive. Strong judgment and the ability to identify priorities independently. Demonstrated ability to manage several projects and deadlines simultaneously. Confidence communicating with clients and senior professionals. Advanced proficiency with Microsoft Outlook Word PowerPoint and Excel. Comfort learning new technology including document-management project-management CRM scheduling webinar and communication platforms. Ability to maintain confidentiality and exercise discretion. Reliable internet access and a professional remote-work environment. Ability to work Monday through Friday during the required Eastern Time hours. Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants. Completion of intake paperwork including submission of a valid tax identification number (e.g. Social Security Number Social Insurance Number or the country’s equivalent) is required prior to onboarding. Working Hours Full Time (40 hours per week) Monday through Friday 800 a.m. - 500 p.m. Eastern Time Pay $800 + $55 Allowance per month About Us MOVE Your Business is an outsourcing company based in Southern California dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful long-term opportunities for our team members. As a fast-growing player in the outsourcing space we’re committed to building partnerships that drive success and to fostering a supportive inclusive environment where our people can thrive and grow with us. Job Type Full-time Application Question(s) How many years of experience do you have as an Executive Assistant? Do you have any experience as an EA—particularly supporting a Canadian law firm? If yes how many years of experience do you have? The monthly compensation for this position is $800 as base salary plus a $55 allowance. Does this align with your expectations? How soon can you start? If currently employed please state the exact number of days you need to render. The interview for this position is conducted entirely in English to assess verbal fluency. Are you comfortable proceeding with an English-only interview? Work Location Remote